Collection and use of personal data of clients, suppliers and contractors
We collect and use the personal data you provide to us. This is necessary to conclude an agreement with you and to execute the concluded agreement. This applies to both (potential) clients and to parties from whom we purchase goods and/or services.
If you are a (potential) client, we use your data to be able to:
– send you a quotation;
– determine the required specifications for a certain product or service;
– provide products or services to you;
– invoice you; and
– communicate with you regarding the execution of the agreement.
If you are a (potential) supplier or contractor, we need your personal data to conclude an agreement and to execute the agreement. For procurement this is needed to be able to:
– inform you of our required specifications for a certain product or service;
– send a request for a quotation or place an order with you;
– pay your invoices; and
– communicate with you regarding other aspects of the agreement.
Please note, you are not obliged to provide us with your personal data. However, if you do not provide your personal data or provide incomplete data, we may not be able to perform the abovementioned activities.
Transfer to third parties
In the context of the execution of an agreement with you it may be necessary to transfer your personal data to parties supplying products to us or performing services for us. Furthermore, we use external server space for the storage of (parts of) our administration, which includes your personal data. For that reason your personal data are provided to our service space provider. We make use of a newsletter mailing service as appropriate, for that reason your personal data are transferred to the provider of this service.
Retention period personal data
If you have requested a quote from us but you have not become a client with us, we will delete your data no later than one year after our last contact. Also, if we have received a quotation from you, but we have not become a client of yours, your personal data will be deleted no later than one year after our last contact.
If you have become a client with us or we have become a client with you, we will retain your personal data for a period of seven years after the end of the financial year in which the agreement with you has been fully executed. The seven-year period corresponds to the period during which we are obliged to keep our administration for the Tax Authorities. After this period, we will delete your personal data.
You have the right to request access to your own personal data. If there is reason to do so, you can also request us to supplement your personal data or to correct inaccuracies. You also have the right to request that your personal data be deleted or to restrict the use of your personal data.
Please contact us if you have a complaint about the processing of your personal data. If we are not able to resolve the issue, you have the right to lodge a complaint with the competent supervisory authority (Autoriteit Persoonsgegevens) under the applicable data protection regulations.
Finally, you can request to receive your personal data or to transmit those data to another party. If you wish to exercise any of your rights, please contact:
Emha B.V. / JVS B.V.
3341 LW Hendrik Ido Ambacht
Phone +31 180 484343